Introduction

nDDoc is a state-of-the-art secure document storage solution designed for organizations that prioritize confidentiality, reliability, and control. It offers a trusted environment for storing, sharing, and managing sensitive information, enabling companies, institutions, and government agencies to operate with confidence.

Built with security and compliance in mind, nDDoc ensures that your critical information remains protected at all times. Its flexible and scalable architecture allows multiple organizations to coexist securely within a single instance while maintaining complete separation and privacy.

With a strong focus on ownership, accountability, and controlled access, nDDoc empowers organizations to safeguard their knowledge, maintain regulatory compliance, and foster trust across all levels of operation. It is the solution of choice for institutions seeking a modern, professional, and highly secure platform to manage their most valuable information assets.

Root Folders and Organizations

  • Multiple Independent Roots: Each company or institution has a fully separated root folder, ensuring complete data isolation inside the same system instance.
  • Organizational Mapping: Folders can represent departments, sectors, desks, rooms, or groups, allowing administrators to map real organizational structures inside nDDoc.
  • User Assignment: Users can be assigned to groups that define their access rights, permissions, and visibility inside the organization’s folder structure.
  • Ownership Model: Every file or folder created or uploaded belongs to its creator, preventing accidental exposure or unauthorized access before explicit permissions are granted.
  • Instant Access Revocation: When a user changes department or is terminated, all access can be revoked immediately with a single action, ensuring secure access control.
  • Elimination of Document Duplication: nDDoc prevents multiple versions of the same file from spreading via email or downloads, maintaining a single source of truth.

Clearance and Classification System

  • User Clearance Levels: Each user receives a clearance level that defines the maximum classification of files and folders they are allowed to access.
  • Document Classification: Files and folders are marked with classifications such as Top Secret, State Secret, Secret, Confidential, and Restricted.
  • Dynamic Access Control: Access is automatically determined by clearance, group permissions, file classification, IP-based rules, and individual access overrides.
  • Owner-First Visibility: Files are invisible to all users except their owner until permissions are explicitly defined.
  • Role-Based Continuity: When a new user takes over a position, all relevant information from the previous holder of that position can become accessible if permitted.

Internal and External Document Sharing

  • Internal Sharing: Files and folders can be shared with groups or individual users, with customizable permissions such as read, write, manage, or restricted access.
  • External Links: nDDoc can generate upload, download, or combined links for partners who do not have nDDoc accounts.
  • Single Source of Truth: Instead of creating multiple email copies, a single authoritative file is shared, preserving document integrity and version control.
  • Owner-Controlled Access: The owner of a file or folder controls all initial permissions and decides who can view, edit, or manage it.
  • Streamlined Personnel Changes: Access for departed users can be revoked instantly, while new users can inherit relevant historical documents as permitted by clearance.

Security Measures

  • AES Encryption: Files can be encrypted using AES for enhanced data protection.
  • Digital Signing: Documents may be digitally signed to ensure authenticity and integrity.
  • IP-Level Restrictions: Organizations may restrict access to specific IP ranges, enhancing security for sensitive documentation.
  • Tenant Isolation: Companies using the same nDDoc instance remain completely isolated from each other.
  • Protected Ownership: No file or folder becomes visible to other users unless the owner explicitly grants access, preventing accidental leaks or misplacement.
  • Immediate Permission Shutdown: Administrators can instantly remove all access rights when a user leaves or changes departments.

Access Control and Permissions

  • Group-Based Access: Groups and departments determine what users can see or perform inside the folder structure.
  • Individual Permissions: Administrators can grant or restrict access at the user level for any file or folder.
  • Visibility Control: Even within the same shared folder, different users or groups may see different files depending on their clearance and permissions.
  • Real-World Classification Logic: nDDoc is designed for institutions that use classified documents and physical access levels, helping manage clearance changes, revocations, or updates.
  • Owner-Defined Access: Every document begins as visible only to its creator until access is specifically granted.
  • Automatic Transition Support: When roles change, new users can gain access to the information previously handled by their predecessors, subject to clearance and authorization.

Advantages and Practical Benefits

  • Government-Ready: Ministries, agencies, and offices can coexist in one system while remaining fully separated, yet still capable of exchanging documents securely.
  • Private and Company Accounts: Organizations can manage their own groups, permissions, and users, while independent private accounts can also exist.
  • Continuous Updates: nDDoc receives regular improvements, security patches, and feature enhancements.
  • Creator-Based File Ownership: All files and folders initially remain private to the user who created them, ensuring secure handling and preventing unwanted visibility.
  • Streamlined Personnel Management: Access can be revoked instantly for departed users, and newly assigned personnel can inherit relevant document access immediately if permitted.

Vision and Purpose

  • Designed for Classified Environments: nDDoc was created to support companies and governments that rely on document classification and clearance systems.
  • Centralized Access Management: It simplifies the complex challenge of controlling who can access specific documents, rooms, or resources.
  • Secure Inter-Institution Communication: Organizations can exchange documents internally or externally without depending on insecure email transfers.
  • Future-Oriented Platform: Built to scale across governments and large private institutions that require secure, structured, centralized document handling.
  • Ownership as a Core Principle: The platform ensures that document visibility always begins with the creator, reinforcing strong confidentiality and controlled sharing.